A back office provider does more for a company than you might assume. These 14 tasks are performed by back office providers to help save your business time and energy. If you need an all-encompassing helping hand around the office, you may consider hiring a back office provider.
14 Ways A Back Office Provider Saves You Time
- Payroll funding & processing – The distribution of paychecks and handling your company’s finances can be a daunting task without a back office provider on hand. The ability to keep track of employees’ payroll is an important skill that every back office provider has. Furthermore, it’ll save you time and energy when each pay period rolls around.
- Client & employee contracts – Back office providers also help manage client and employee contracts, so it takes a great deal of organization and deadline management to fill this role.
- Employment paperwork – When a new hire joins the team, back office providers ensure employment paperwork is filled out and filed.
- Tax deposits & filings – Ensuring all employee tax forms are properly filled out and kept organized is another role of the back office provider.
- Invoicing & collections – To better serve a business’s clients, a back office provider assists in the exchange of invoices as well as collections. This would be akin to the role of an accounts receivable employee.
- Background checks – This comes in the early stages of bringing a new employee onto the team. A back office provider helps run background checks to see if a new hire has any sort of criminal history.
- Immigration compliance (I-9, E-Verify) – Back office providers also check to make sure all employee immigration forms comply with company rules.
- Unemployment claims – Handling unemployment insurance benefits among employees is another task back office providers fulfill. Overall, managing finances of a company’s employees is a big part of how back office providers help a business.
- Workers’ compensation – Back office providers usually handle workers’ compensation to provide employees injured onsite with medical benefits and wage replacement. This is a particularly important role in industries like construction, where the risk of injury on the job runs high.
- IRS compliance (1099 vs. W-2) – Another important role of the back office provider is making sure all IRS paperwork (including the 1099 and the W-2 form) is filled out by all employees and sent to the proper location.
- EEO compliance – Back office providers also ensure compliance with the Equal Employment Opportunity requirements. This could involve age, disability, gender, religion or race discrimination in the workplace.
- Benefits administration – This undertaking requires a back office provider to keep employees in the loop regarding retirement plans, health insurance and other company benefits.
- Certificate of insurance coverage – A back office provider helps keep track of employee insurance coverage, too. In general, organizing all paperwork in files is an important role of back office providers.
- Employee issues – The human resources role of a back office provider comes into play when settling employee issues. Does an employee have an issue with a supervisor? Is there a squabble between two coworkers a back office provider might help settle? Back office providers also deliver an outlet for communication.
Hiring A Back Office Provider
If you need to hire a back office provider or fulfill other staffing needs, contact TruPath.
As a trusted recruitment source for more than a decade, TruPath has the industry knowledge and a proven model to help our partners feel comfortable in their search for a candidate.
Through our TruProcess, we are able to consistently deliver exceptional candidates that help organizations continue down successful paths. Contact TruPath today to tell us about your staffing needs.